One of the greatest risks that businesses, especially small businesses, face is data loss. Even the best computer networks are not immune to system failure. Small businesses are especially at risk because these don’t have data security teams and specialist skills that hold data security problems at bay.
This is why many businesses have chosen to invest in server backup solutions to keep business data safe and secure, and ensure business continuity in times of disaster. A backup server is effective in backing up and restoring databases, folders, hard drives, and files on a network to prevent the loss of data in the event of user error, disaster, or hard drive failure.
How about you? Are you doing what you must to keep your business safe? If you think your business data is at risk, here’s what you can do to avoid falling victim to data loss.
Develop a data backup strategy.
An ideal strategy for backing up business data is to always have two copies of it: one local and one offsite. Local data is stored in the office, such as a hard drive or local server. For offsite storage, it is recommended to pay for the services of an online data company that can store your data remotely on their secure servers, so that in case of accident or disaster that renders your local data unusable, you may still access it from the offsite storage and continue with your business operations as soon as possible.
Choose the solution that’s right for you.
Storing your data in the cloud is convenient and provides your business with a good way to automate your backups. The initial backup process may be slow depending on the amount of data that needs to be backed up, but the updates that follow can be completed quicker. It is important to decide which online backup service to use; there are many packages and options offered by several companies. All of the services offer basic cloud backup, and you can choose to avail of other security features for a higher price.
If you’re having difficulty deciding which service to go for, here are some of the features usually offered:
- “Zero knowledge” strong encryption – this feature means that the data is encrypted using a unique encryption key. Only those who know the key can access your account.
- Support for multiple file system types – with this feature, you will also be able to back up system files along with your personal or business files.
- Sharing and file sync across multiple devices – this allows you to access your files using computers other than your own computer, as well as mobile devices such as smartphones and tablets. The increasing access and storage of data on mobile devices has made it imperative to extend data security to smartphones and tablets, especially in cases when a device is lost or stolen.
Many services offer free accounts that enable you to store up to 5GB in the cloud, so you can try out different services until you find one that meets your business needs. Make sure that the one you choose makes your data recoverable and that your backups are secure and are in accordance with regulations.